Location: Remote

Job Summary:
As Administration & Operations Manager, you'll be the backbone of our startup, ensuring smooth daily operations, meticulous record-keeping, and seamless support across various departments. Your role is essential in maintaining order, driving efficiency, and supporting strategic initiatives like fundraising. Your meticulous attention to detail and proactive problem-solving skills will be crucial in identifying and addressing potential issues before they escalate.

Key Responsibilities:
Data Room Management:

• Maintain an organized and up-to-date data room accessible to key stakeholders.
• Ensure all documents, contracts, and agreements are properly protocoled, logged, and easily searchable.
• Implement a robust version control system for document management.
• Prepare reports, presentations, and correspondence for internal and external stakeholders.

Financial Administration:

• Collaborate closely with accounting to track expenses, invoices, and payments.
• Develop and maintain basic financial models to forecast revenue and expenses.
• Prepare financial reports and summaries for leadership and investors.

Legal Support:

• Assist with the review and management of commercial, services, employment, and ESOP contracts.
• Liaise with external legal counsel as needed.
• Fundraising Support:
• Assist in preparing due diligence materials and investor presentations.
• Coordinate communication and logistics for fundraising activities.

Office & Equipment Management:

• Manage office facilities, including lease agreements, maintenance, and vendor relationships.

Human Resources Support:

• Assist with onboarding and offboarding of employees.
• Maintain accurate employee records and documentation.
• Support recruitment efforts and training initiatives.

Qualifications:

• Proven Experience: 3+ years of experience in administration, operations, or a related field, ideally within a startup environment.
• Exceptional Organization and Attention to Detail: Meticulous attention to detail, thoroughness in completing tasks, and a commitment to accuracy.
• Proactive Problem-Solving: Ability to identify potential issues before they arise and take initiative to resolve them efficiently.
• Financial Acumen: Understanding of basic financial principles and the ability to create simple financial models.
• Legal Aptitude: Familiarity with contract terms and legal documents.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact effectively with diverse stakeholders.
• Tech Savviness: Proficiency with data room software, document management tools, and productivity applications (e.g., Microsoft Office Suite).
• Adaptability: Flexibility to wear multiple hats and adapt to evolving needs in a startup environment.

Bonus Points:

• Experience with B2B SaaS companies or the AI industry.
• Previous involvement in fundraising activities.
• Legal or paralegal background.

What We Offer:

• An opportunity to play a pivotal role in a high-growth AI startup.
• A collaborative and supportive work environment.
• Competitive compensation and benefits package.
• Equity options.